BW Modules: 

System Manager

General Ledger

Accounts Payable

Accounts Receivable

Inventory Control & Purchasing

Order Entry

Payroll

Job Cost

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Computer Concepts LTD
Providing Powerful Business Solutions for the New Millenium
2234 Dundee Road - Suite 100, Louisville, KY 40205
(502) 479-3030, (888) 743-3031, FAX (502) 479-3036
The Role of General Ledger
The General Ledger module is an especially powerful module. Allowing up to 8,000 accounts in the Chart of Accounts, each with up to 99 departments, it maintains current financial information, as well as transaction history for up to two fiscal years and budget information for the current, prior and next year. Information from multiple companies can be combined into a single consolidation company for financial reports. With the BusinessWorks General Ledger module, accurate financial statements can be produced at any time. The General Ledger also organizes the financial information from the other BusinessWorks modules for financial statements and reports.
General Ledger Specifications
Maximum number of accounts 8,000
Maximum number of departmental accounts 792,000
Maximum account balance $999,999,999.99
Maximum number of digits in account number 6
Number of characters in account description 30
Number of account types 14
Maximum number of departments 99
Maximum number of monthly journal entries Unlimited
Maximum number of recurring journal entries Unlimited
Number of journals available 9
Maximum number of lines in journal entry 999
Maximum number of lines in a recurring journal entry 30
Maximum journal entry amount $9,999,999.99
Maximum number of fiscal years journal detail is maintained 9
Maximum number of fiscal years balances are maintained 9
Maximum number of subsidiary companies 99
Maximum number of months to post into the past 24
Maximum number of months to post into the future 12
General Ledger Features
General Features
  • Maintains complete audit trails of all transactions and adjustments made to transactions
  • Includes more than 35 modifiable, industry-specific, sample charts of accounts that can be used to save time when setting up the general ledger
  • Provides inquiry capability to examine account status, balance history, budgets and transactions. Additionally the inquiry option in the general ledger can drill to the source of the original posting
  • Allows quick location of accounts within the chart of accounts with a search feature 
  • Account information and journal entries can be imported from a text file
  • General Ledger account information can be exported using over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
  • Journal entries can be exported in a .CSV format
  • Integrates with all BusinessWorks modules and many third party products
Maintenance Features
  • Provides consolidation of multiple companies’ general ledger data to create a consolidated financial statement
  • Allows departmentalized accounting with up to 99 departments
  • Allows the renaming and renumbering of an account number in the chart of accounts
  • New accounts can be added “on the fly” during journal entry
  • Departmental account duplication feature lets you add accounts quickly
Budgets
  • Allows full-year budgeting by month, year or percentage for the prior, current and next fiscal year
  • Tracks budget history for up to nine fiscal years
  • Automatically calculates account budgets for the prior, current or next fiscal year, based upon prior or current year actuals as well as budgets from other periods
Journals
  • Provides five standard and four special journals for custom use
  • Allows three-line description field for journal entries
  • Allows editing of journal entries (description and voucher reference) after posting
  • Recurring journal entries can be maintained to save data entry time
  • Allows batch posting for recurring entries
  • General ledger won’t accept out-of-balance entries
  • Allows authorized users to void transactions
  • Provides a solid audit trail by including the system date as well as posting date for journal entries
  • Journal entries can be imported and exported via text files
Reporting Capabilities
  • Most reports can be sorted or printed by department
  • Allows for customization of financial statements including section headings, page breaks, font styles, sizes and colors.
  • Allows subtotaling and consolidation accounts for custom financial statements
  • Flexible financial statement setup includes period selection, rounded dollar amounts, customized notes, etc.
  • Produces monthly, quarterly, yearly and date range (eg., weekly, semi-monthly, etc.) income statements
  • Can print date-sensitive balance sheets (as of a certain day in a month)
  • Allows a date range selection for the trial balance
  • Flash report provides quick overall view of financial strength with various financial ratios (e.g., current ratio, acid test, etc.)
General Ledger Reports
  • Income Statement
  • Comparative Income Statement
  • Budget Variance Income Statement
  • Budgets-only (proforma) Income Statement
  • Balance Sheet
  • Comparative Balance Sheet
  • Statement of Cash Flow
  • Trial Balance (General Ledger)
  • Summary Trial Balance
  • Working Trial Balance
  • Journal Detail Report
  • G/L Distribution Report (Summarized Journal Report)
  • Journal Entry Batch Report
  • Account Detail Report
  • Chart of Accounts
  • Budgets Worksheet
  • Account Balances
  • Account Budgets
  • Departmental Budget Report
  • List of Departments
  • List of Recurring Journal Entries
  • Flash Report (summary report of financial ratios and historical information)
  • Graphical Report - Quick & Current Ratios
  • Graphical Report - Cash & A/R to Assets
  • Graphical Report - Profit
  • Graphical Report - Revenue
  • Graphical Report - Expenses
  • Graphical Report - Balance Sheet
  • Graphical Report - Income Statement
  • Custom Reports
  • Report Groups

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